Printer-friendly version

Women's Healthy Environments Network (WHEN) has an opening for an Office Coordinator, to start as soon as possible.

Responsibilities:
As Office Coordinator, you will carry out the administration of WHEN's office and respond to requests in a professional and organized manner. You will report to the Board co-chairs, but will work closely with various Board members where required for specific projects or events.

It is anticipated the Office Coordinator will work a minimum of 2 days (12 hours per week), with the potential for additional hours as negotiated with the Board co-chairs based on workload.  Regular duties include: General office duties such as answering the phone and processing mail/email; petty cash purchases and paying invoices; issuing tax receipts for member donations and maintaining donor records; maintaining accurate electronic and paper files; ensuring office equipment and supplies are adequate and in working order, etc.
Responding to requests for information or to purchase materials, including processing product sales in a timely manner
Maintaining timely and accurate financial records (accounts payable/accounts receivable data entry as directed by the Board's treasurer and WHEN's accountant) Attending monthly Board meetings and providing general administrative support to WHEN's volunteer board (e.g. taking minutes at Board meetings, following up on action items identified at Board meetings, etc.)
Provide support to various Board members as directed for specific projects (e.g. preparing materials for tabling events or workshops, supporting Treasurer in year-end reporting, etc.)
Maintain donor database to be used for further fundraising and donor management

Qualifications:
Comfortable representing WHEN's mission and values.
Self-motivated and able to work independently with minimal supervision.
Ability to analyze problems and propose solutions.
Thorough knowledge of Microsoft Office, including MS Word, Excel, Outlook.  Ability to develop Access database appreciated but not necessary.
Strong communication and interpersonal skills when dealing with sister organizations and the general public.
Effective organization skills, with demonstrated experience completing multiple tasks.

Location:
WHEN's office is located in the Centre for Social Innovation, 215 Spadina Avenue (between Dundas Street and Queen Street), Toronto.

Interested? Tel. 416-928-0880 | Fax 416-644-0116
E-mail: office@womenshealthyenvironments.ca